CDBG Scatered Site Grand 07-C-1665

Secondary Road Hearing Date

Tax Office Update/

Assessor's Office

Manatron Software

Mitchell County Schools Resolution

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Mitchell County Commissioners
Minutes, Regular Session
March 3, 2008


The Mitchell County Board of Commissioners met in regular session on March 3, 2008 at 6:00 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC.  Those present for the meeting were Lisa Sparks, Chair; Phil Byrd, Vice-Chairman; Mike Hensley, Member; Patrick Phillips, Member; Jim Saylor, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board.  Also present were Hal Harrison, County Attorney; Mavis Parsley, Finance Officer and Jonathan Robbins, Reporter with the Mitchell News-Journal.

  1. CALL TO ORDER – Chairman Sparks called the meeting to order at 6:00 pm.

  2. INVOCATION – Jack Dobson gave the invocation.

  3. PLEDGE OF ALLEGIANCE – Commissioner Hensley led the pledge.


  5. ADOPTION OF AGENDA – Commissioner Byrd moved to adopt the agenda. Commissioner Saylor seconded the motion and it carried unanimously.



    1. CDBG Scattered Site Grant 07-C-1665 – Chairman Sparks called the Public Hearing to order at 6:05 p.m.  Clerk to the Board Young stated the purpose of the public hearing was to receive public comments on Mitchell County’s Scattered Site Grant.

      No written or public comments were received.

      Chairman Sparks closed the public hearing at 6:06 p.m.

    2. Date for Secondary Road Hearing  - By consensus the Board set May 5th at 5:00 p.m. as the date for the Secondary Road Hearing.



    1. Tax Office Update – Robert Haskins provided the following update to the Board.

      Forty-three percent of the parcels have been reviewed.  The completion of all initial field reviews is still on schedule. August 31, 2008 is the completion date.  In the final three months of the revaluation, a final review of all parcels and neighborhoods has been scheduled as well as a review of all sales data.  A complete report on the schedule of values should be available no later than November 2008.  The Office is on target to mail notices in January 2009.

      Assessor’s Office
      The process of Business Property returns is fifty-two percent complete.  This process did not start until March 1 last year.  Next month the office will process exemption applications, process property value appeals for the Board of Equalization and Review; train a new employee and review the classifications of exempt property for 2008 report due next fall.

      Manatron Software Installation
      Manatron continues to work on the Gap Analysis.  They have shipped Mitchell County a PC that will enable them to remote access to the server to start the analysis.  We are in discussion on how to modify the program to be in compliance with the new elderly exemption circuit breaker program that is to be effective on June 1, 2009.

      By consensus the Board set April 16, 2008 at noon as the date and time for the Board of Equalization and Review. Chairman Sparks, Commissioner Hensley and Commissioner Saylor will serve as the Board of Equalization and Review.


    1. Mitchell County Board of Education Resolution – Commissioner Byrd moved to adopt the Mitchell County Board of Education Resolution (a copy is hereby attached and becomes a part of the minutes).  Commissioner Hensley seconded the motion and it carried unanimously.


    1. Joint Resolution in Recognition of Our Association’s Centennial
    2. Blue Ridge Resource Conservation and Development Resolution
    3. Budget Amendment # 3 for FY 2007-2008
    4. Mayland Community College Request
    5. Revaluation Certificate of Deposit Renewal
    6. CJPP Proposal for a Part-time CJPP Director
    7. SAFIS Livescan Equipment Grant – Cooperative Agreement
    8. Western Highlands Network’s 2nd Quarter Fiscal Monitoring Report
    9. Releases/Refunds
    10. Minutes

    Commissioner Hensley moved to approve the Consent Agenda items as presented (copies of the Consent Agenda items are hereby attached and becomes part of the minutes). Commissioner Phillips seconded the motion and it carried unanimously.

  12. COUNTY MANAGER’S REPORT – County Manager Vines informed the Board the EG Channel equipment had been purchased and the channel should be up and running in April.  He stated there had been four additional meetings had been scheduled for the Planning Project.  The dates are March 4th, March 11th, March 27th at 7:00 p.m. at the Senior Citizen Center.  The fourth date is April 3rd for the presentation to the Board at the Courthouse at 6:00 p.m.

  13. BOARD COMMENTS – Commissioner Hensley felt the action taken on the
    Resolution for the Board of Education was very positive, because the students deserve the best we can give them.  Commissioner Phillips stated the exceptional students have a good person working with them.

  14. CLOSED SESSION – Commissioner Saylor moved to enter into Closed 
    Session in accordance with NC GS 143-318.11(4) which reads as follows:  to discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic development expenditures, shall be taken in an open session.  Commissioner Hensley seconded the motion and it carried unanimously.

    Closed Session was held from 6:35 p.m. until  8:20 p.m. No action was taken from the Closed Session.

  15. ADJOURNMENT – Commissioner Hensley moved to adjourn the meeting. Commissioner Phillips seconded the motion and it carried unanimously.

    The meeting adjourned at 8:22 p.m.