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MITCHELL COUNTY BOARD OF COMMISSIONERS

MINUTES

REGULAR SESSION

APRIL 5, 2010

NORTH CAROLINA

MITCHELL COUNTY

The Mitchell County Board of Commissioners met in regular session on April 5, 2010 at 6:00 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were Lisa Sparks, Chair; Kevin Street, Vice-Chairman; Lee Roy Ledford, Member; Marvin Miller, Member; Patrick Phillips, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Also present were Hal Harrison, County Attorney, Mavis Parsley, Finance Officer and Corey Hoilman, Reporter with the Mitchell-News Journal.

1. CALL TO ORDER – Chairman Sparks called the meeting to order at 6:00 p.m.

2. INVOCATION – Commissioner Miller gave the invocation.

3. ADDITIONS OR CHANGES TO THE AGENDA – Clerk to the Board Young requested the addition of surplus property be added to the agenda.

4. ADOPTION OF AGENDA – Commissioner Ledford moved to add surplus

property to the agenda as Item F. to the Consent Agenda. Commissioner Street seconded the motion and it carried unanimously.

5. PUBLIC COMMENTS– None.

6. REPORTS/PRESENTATIONS

A. Mayland Community College Update – Dr. Owens thanked the Board for all their support. She stated Mayland had fifty more students than last year and thirty-seven percent of the students at Mayland were Mitchell County residents. Dr. Owens informed the Board there started to be a decline in the Day Care Center in 2008 and the Board of Trustees had met in January to discuss the reduction of the day care to one class. She stated the Board of Trustees had not made any definite decision on the day care.

B. Lighten Up 4 Life – Heather Greene met with the Board to discuss the possibility of Mitchell County Employees participating in Blue Ridge Regional Hospital’s Lighten Up 4 Life (a copy of a sample letter concerning Lighten Up 4 Life and becomes a part of the minutes). By consensus the Board agreed for HR Director Young to get this information out to all of Mitchell County Employees.

C. Mental Health Update< – Mr. Tom Britton, Director of ARP/Phoenix informed the Board that he has worked for twenty-five years in Youth Services in Buncombe County. He stated ARP/Phoenix was prepared to fill the void left by RHA in Mitchell County.

D. Tax Assessor Update – Assessor Hyder informed the Board there were fifty-five appointments and thirty appeals for the Board of Equalization and Review. He stated that in 2008 some of the Building Permits were missed and he was in the process of picking those up.

7. ITEMS FOR DISCUSSION

A. Responses to the GIS Request for Proposal – County Attorney Harrison informed the Board that Mitchell County had received two RFP’s for the GIS project. One from MapSync and one from Highland Mapping. He reviewed both request for proposals with the Board. He stated that the Map Sync proposal did not meet the requirements of the request for proposal because they were going to scan the maps and not digitize them from our mylars.

B. Highland Mapping Agreement< <– Commissioner Ledford moved to approve the High Mapping Agreement (a copy is hereby attached and becomes a part of the minutes). Commissioner Phillips seconded the motion and it carried unanimously. Gary Moody from MapSync stated they were going to be using heads up scanning and digitizing was old school.

C. VisionAIR Agreement <- County Manager Vines review the VisionAir Agreement. Commissioner Miller asked for a brief review of the process that would be used. Communications Director Wiseman reviewed this process with the Board. Chair Sparks asked how much would be an eligible expense from Fund 20. County Manager Vines stated that he could not give a definite answer until the agreement has been sent into the state, but more funding would come from Fund 20 money than from Fund 10. Chair Sparks stated she would like to know how much would be spent from each fund prior to entering into the agreement. Commissioner Miller asked about the timeline for this process. Gary Runion stated six months. County Manager Vines reminded the Board of the grant Mitchell County had received from the NC 911 Board in the amount of $916,722 for the purpose of upgrading the Computer Aided Dispatch System. He stated they would not spend any more of Mitchell County’s money than he had to.

Commissioner Miller moved to approve the VisionAir Agreement (a copy is hereby attached and becomes a part of the minutes). Commissioner Ledford seconded the motion and it carried three to two. Chair Sparks and Commissioner Street opposed the motion due to not know how much of the cost would come from Fund 10 and from Fund 20.

D. W.A.M.Y. Gardening Assistance Program< – The Board reviewed Ms. Sota’s request of $2,000 for their Gardening Assistance Program. No action was taken on this issue.

E. Board of Equalization & Review – The following is the days each of the Board members are going to serve on the Board of Equalization and Review.

Tuesday, April 6

Commissioner Ledford All Day

Commissioner Miller All Day

Commissioner Street 9 a.m. – Noon

Chair Sparks 1:00 p.m. – 7:00 p.m.

Wednesday, April 7

Commissioner Miller All Day

Commissioner Ledford All Day

Commissioner Phillips 9 a.m. – Noon

Commissioner Street 1:00 p.m. – 7:00 p.m.

Thursday, April 8

Chair Sparks All Day

Commissioner Phillips All Day

Commissioner Street 9 a.m. – Noon

Commissioner Miller 1:00 p.m. – 7:00 p.m

Friday, April 9

Chair Sparks All Day

Commissioner Phillips All Day

Commissioner Street All Day

F. Community Alterative Program Resolution< – Commissioner Street moved to adopt the Community Alterative Program Resolution (a copy is hereby attached and becomes a part of the minutes). Commissioner Phillips seconded the motion and it carried unanimously.

G. Dental Services Resolution -< Commissioner Miller moved to adopt the Dental Services Resolution (a copy is hereby attached and becomes a part of the minutes). Commissioner Street seconded the motion and it carried unanimously.

H. County Health Rankings<– Chair Sparks informed the Board the County Health Rankings was for their information (a copy of the County Health Rankings is hereby attached and becomes a part of the minutes).

I. Development of Wind Energy Ordinance – Commissioner Phillips moved to adopt the Wind Energy Ordinance (a copy is hereby attached and becomes a part of the minutes). Commissioner Ledford seconded the motion and it carried unanimously.

J. Proposed Changes to Mitchell County’s Ordinance to Preserve Local Authority to Regulate Smoking in or on County Property – Discussion was held on the proposed changes to Mitchell County’s Ordinance to Preserve Local Authority to Regulate Smoking in or on County Property. Commissioner Ledford moved to postpone this issue until May. Commissioner Miller seconded the motion and it carried three to two. Commissioner Street and Commissioner Phillips opposed the motion.

K. Expenditure of Alcoholism Funds – Commissioner Ledford moved to accept Families Together, Inc. proposal for the expenditure of alcoholism funds (a copy is hereby attached and becomes a part of the minutes). Commissioner Miller seconded the motion and it carried unanimously.

L. Budget Meeting Dates – Attached is the proposed calendar for budget meetings.

M. NC DOT Compliance Review – Commissioner Miller moved to allow Chair Sparks to sign any documentation necessary for the North Carolina Department of Transportation Compliance Review and for those documents to be added to the next meeting’s Consent Agenda Items for Board approval. Commissioner Street seconded the motion and it carried unanimously.

N. Bid Opening on Advertised Property – County Attorney Harrison informed the Board that they had received only one bid on the property located at 226 Jakes Branch Road. Harold Dellinger bid $2,000 on the property.

Commissioner Ledford moved to accept Mr. Dellinger’s bid of $2,000. Commissioner Miller seconded the motion and it carried unanimously.

9. CONSENT AGENDA

A. Senior Citizen as Lead Agency for Senior Services in Mitchell County

B. Appointments to the Home and Community Care Block Grant Advisory Committee

C. 2010-2011 Funding Plan for the Mitchell JCPC

D. MorphoTrak’s Maintenance & Support Agreement

E. Releases/Refunds for County Manager and Board Approval

F. Surplus Property

Commissioner Phillips moved to approve the Consent Agenda Items (a copy of the consent agenda items are hereby attached and becomes a part of the minutes). Commissioner Ledford seconded the motion and it carried unanimously.

10. COUNTY MANAGER’S REPORT - None

11. BOARD COMMENTS< - Commissioner Marvin asked County Manager Vines to

see if Mitchell County’s health insurance covers elective abortions.

12. ADJOURNMENT – Commissioner Ledford moved to adjourn the meeting.

Commissioner Street seconded the motion and it carried unanimously.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Lisa Sparks, Chair

Kevin Street, Vice-Chairman

Lee Roy Ledford, Member

Marvin Miller, Member

Patrick Phillips, Member

ATTEST:

Kathy Young, Clerk to the Board