OCTOBER 4, 2010



The Mitchell County Board of Commissioners met in regular session on October 4, 2010 at 5:00 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were Lisa Sparks, Chair; Kevin Street, Vice-Chairman; Lee Roy Ledford, Member; Marvin Miller, Member; Patrick Phillips, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Also present were Hal Harrison, County Attorney, Mavis Parsley, Finance Officer and Corey Hoilman, Reporter with the Mitchell-News Journal.

1. CALL TO ORDER – Chairman Sparks called the meeting to order at 5:00 p.m.

2. INVOCATION – Commissioner Miller gave the invocation.


4. ADOPTION OF AGENDA – Commissioner Phillips moved to adopt the agenda.

Commissioner Street seconded the motion and it carried unanimously.



A. Glen Ayre Community Center – Janie Cook informed the Board the Glen Ayre School was purchased by Mitchell County in August of 1975 for $38,000. And at that time it appeared the county intended to make the building into a rest home and the proceed or benefits from the sale was not realized for the Glen Ayre Community.

Because many people were interested in buying the school the county agreed to put the building up for bids in 1977 asking a minimum of $43,000. Recognizing the school was going to be sold, the Glen Ayre community formed a committee to revitalize and retain this property, which had been used as a polling place, trash pick-up, recreational and community center. In 1980 the county made a resolution to assist the Glen Ayre community by applying for a Federal Self Help Project that would match an in-kind grant of $60,000. The Glen Ayre community raised funds and volunteers were very supportive of the project. Apparently the project collapsed and the only money mentioned is $1,000 given b the county recorded on June 4, 1980. Other county minutes during this time are missing and several pages obviously have been burnt. It is reported locally that the money raised in the community was returned to the churches located in the area.

Regardless of the efforts and wishes of the Glen Ayre community, in 1983 the county put the property up for bids. In an attempt to accommodate the county, the Glen Ayre committee requested the bid of Charles McKinney be considered because he intended to “donate a portion back to the community and set up some kind of manufacturing that would set up jobs”. After several executive sessions that ended in disagreement, the motion was carried that the county would see the property for $38,000 to Charles McKinney.

Over the years, the Little Rock Creek Township has been at a lost and has never regained its prominence in the county. The Glen Ayre School building is devastated and it will take a fortune to restore its beauty. The school property is now owned by Jon Miller, Real Estate Agent, who resides in South Carolina. He is asking $206,000.

Our community has many memories and past investments in the Glen Ayre property. It is obvious we never intended to ask the county for money or grants; however, we assumed the money gained in the property transactions were never returned to the community and was used to profit other county projects. She stated now they were asking for help. The Glen Ayre Community Center does not have any funds to purchase the building and because of lack of accountability in the past it is difficult to raise money. If the county will repurchase the building, they could apply for a Golden Leaf Foundation grant, which would help renovate the building. The Golden Leaf Foundation Grant will give grant money to help renovate a building but the building must be owned by a government entity or public organization to qualify fro these funds. The GACC is a 501(C) 3 and is willing to be accountable to Federal and Local governments, foundations and charities that would put our community on the road to recovery. If the Golden Leaf Foundation were to refuse our grant they have offered to assist and refer us to other organizations that would promote our proposal. We hope the historical significance of the school would help us bring in added jobs and opportunities, create a satellite office for educational purposes and work with other county departments to encourage safety and protection to their community.

Discussion was held on this item. No action was taken.

B. Communities in Schools – Dr. Steve North, Chair of the Communities in Schools discussed the increase in the graduation rate over the last three years and the progress he felt CIS was having. He stated that CIS was agreeable to have the funds go through the Board of Education.

The Board discussed this issue at length. Commissioner Street moved to fund CIS as requested. The motion died for a lack of a second. Commissioner Street stated he felt the Board needed to look at non-profits individually instead of stating they just won’t fund non-profits.


A. Quitclaim Deed

B. Western Highlands Network’s Fiscal Monitoring Report FY 2010 4th


C. Addendum to Solid Waste Management Plan

D. Mitchell County Transportation System Safety Program Plan

E. Mayland Community College’s Statement of Revenues and Expenditures

Projections for the 2010-11 Fiscal Year

F. Releases/Refunds for County Manager and Board Approval and

Discoveries for September

Commissioner Street moved to approve the Consent Agenda as presented (a copy of the Consent Agenda items are hereby attached and becomes a part of the minutes). Commissioner Phillips seconded the motion and it carried unanimously.

8. CLOSED SESSION – Commissioner Street moved to enter into Closed Session

in accordance with N.C.G.S. 143-318.11(a)(4) which reads as follows: To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic development expenditures, shall be taken in an open session. Commissioner

Ledford seconded the motion and it carried unanimously.

Commissioner Ledford moved to close the Closed Session. Commissioner Miller seconded the motion and it carried unanimously.

Closed Session was held from 5:57 p.m. until 6:27 p.m.

9. COUNTY MANAGER’S REPORT – County Manager Vines reported the interviews

for the EM Coordinator/Fire Inspector/Assistant Code Enforcement Officer would

be held on October 11th. The meeting will start at 12:30 p.m. He has applied for a

Clean Water Management Trust Grant for the sewer to the High School. The CAD

system is operational at the 911 Center. Building Inspections will be training on

the new addressing on October 19th and 20th and that the next Golden Leaf meeting

will be held on November 1, 2010.

10. BOARD COMMENTS – Chair Sparks discussed employees using county vehicles

for personal use.

11. ADJOURNMENT – Commissioner Ledford moved to adjourn the meeting.

The meeting adjourned at 6:35 p.m.



Lisa Sparks, Chair


Kevin Street, Vice-Chairman


Lee Roy Ledford, Member


Marvin Miller, Member


Patrick Phillips, Member



Kathy Young, Clerk to the Board