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Mitchell County Commissioners
Minutes, Regular Session
February 7, 2011

NORTH CAROLINA
MITCHELL COUNTY

The Mitchell County Board of Commissioners met in regular session on February 7, 2011 at 6:00 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were: Marvin Miller, Chairman; Lee Roy Ledford, Vice-Chairman; Bill Slagle, Member; Joe Street, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Commissioner Hollifield was absent from the meeting. Also present were Hal Harrison, County Attorney, Mavis Parsley, Finance Officer; David Grindstaff, Reporter with WTOE and WKYK and Corey Hoilman, Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER – Chairman Miller called the meeting to order at 6:00 p.m.

  2. INVOCATION – Commissioner Street gave the invocation.

  3. ADDITIONS OR CHANGES TO THE AGENDA – Commissioner Slagle moved to remove Item 10. G. CJPP Application for Continuation of Implementation Funding from the Consent Agenda and move it to Items for Discussion as Item 9. D. Commissioner Ledford seconded the motion and it carried unanimously.

  4. ADOPTION OF AGENDA – Commissioner Ledford moved to adopt the agenda. Commissioner Slagle seconded the motion and it carried unanimously.

  5. APPROVAL OF MINUTES – Commissioner Slagle moved to approve the January 3, 2011 Minutes. Commissioner Street seconded the motion and it carried unanimously.

  6. PUBLIC COMMENTS – Chairman Miller stated that public comments would be limited to three minutes and the Board would not be taking comments or questions from the public.

    Mr. Tim Clark stated he did not feel three minutes wash sufficient for public comments. He referenced people on the agenda being allowed more than three minutes. Mr. Clark said the public was interested in what is being said and the Board should consider having microphones installed.

    Peter Franklin discussed an issue he had with the tax office and stated there needed to be some wing clipping done in that office.

    Linda Dahl gave the Board a jar of jellybeans.

  7. REPORTS/PRESENTATIONS

    1. Update on Solutions for Seniors – Mary Tichenor provided the Board with an update on Solutions for Seniors and provided them with the final plan for the Older Adults (a copy is hereby attached and becomes a part of the minutes as Attachment A).

    2. Presentation to Mrs. Mary Tichenor – Chairman Miller presented Clarence and Mary Tichenor with a Resolution for their service on the North Carolina Senior Tar Heel Legislature for Mitchell County. Mrs. Tichenor asked the Board to designate a commissioner to serve on Mary’s Caring Hands Committee. Commissioner Slagle agreed to serve on this committee. Commissioner Ledford moved to appoint Commissioner Slagle to Mary’s Caring Hands Committee. Commissioner Street seconded the motion and it carried unanimously.

    3. Presentation of the Audit for FY 2009-2010 – Sharon Gillespie from Young, Miller & Gillespie presented the Board with the Audit for FY 2009-2010. Ms. Gillespie stated Mitchell County was very fortunate to have a good Finance Office. She said they had audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of Mitchell County for the year ending June 30, 2010. The financial highlights are as follows.

      The assets of Mitchell County exceeded its liabilities at the close of the fiscal year by $17,851,065.

      The government’s total new assets increased by $3,044,016 primarily due to tax revenues generated by the revaluation of real property in the County.

      As of the close of the current fiscal year, Mitchell County’s governmental funds reported combined ending fund balances of $7,833,610 an increase of $1,362,543 in comparison to the prior year. Approximately 72 percent of this total amount, or $5,605,461 is available for spending at the government’s discretion. Part of this amount has been reserved to balance the 2010-2011 budget.

      At the end of the current fiscal year, unreserved fund balances for the General Fund was $5,607,461 or 35 percent of total general fund expenditures and transfers to other funds for the fiscal year. Approximately 27 percent, or $1,458,364, of this unreserved General Fund balance has been appropriated for use in the 2010-11 budget year.

      Mitchell County’s tax collection rate increased from an overall average of 90.24 percent in prior year to 92.96 percent in the current fiscal year. This increase is due in part to the revaluation of real property in Mitchell County.

      A copy of the audit for fiscal year 2009-2010 is hereby attached and becomes a part of the minutes as Attachment B.

  8. APPOINTMENTS

    1. Appointment of Mr. Michael Durham to Future Forward – Commissioner Slagle moved to appoint Michael Durham to the Future Forward Board. Commissioner Ledford seconded the motion and it carried unanimously.

    2. Appointment of Mrs. Norma Duncan as a Delegate to the Senior Tar Heel Legislature – Commissioner Ledford moved to appoint Norma Duncan as the Delegate to the Senior Tar Heel Legislature. Commissioner Slagle seconded the motion and it carried unanimously.

    3. Appointment of Mr. Charles Duncan as an Alternate to the Senior Tar Heel Legislature – Commissioner Ledford moved to appoint Charles Duncan as the Alternate to the Senior Tar Heel Legislature. Commissioner Street seconded the motion and it carried unanimously.

    4. Appointment to the Blue Ridge RC&D Board – Commissioner Ledford moved to appoint Kathy Young to the Blue Ridge RC&D Board. Commissioner Slagle seconded the motion and it carried unanimously.

  9. ITEMS FOR DISCUSSION

    1. Process for Road Name Changes – Keynan Phillips informed the Board he had an issue with a road name on State Road 1290 and wanted to discuss the Boards policy for changing the name of a road. The Board stated he should follow the general statute for this process. (A copy of N.C.G.S. 153A-239.1 is hereby attached and becomes a part of the minutes as Attachment C).

    2. Dates for Board of Equalization and Review – The Board of Equalization and Review will be held on April 7, April 11, April 12, April 18 and April 19. The time will be from 12:30 p.m. until 8:00 p.m.

    3. Appointment of the Board of Equalization and Review – The Board discussed the possibility of appointing a Board of Equalization and Review instead of the Board of Commissioners serving. By consensus the Board agreed to serve as the Board of Equalization and Review.

    4. CJPP Application for Continuation of Implementation Funding – Commissioner Slagle questioned why the project was being administered in Yancey County and he felt this was a poor example of what they should be doing with the funding. He stated he would like to see current job descriptions and he felt the agreement with ARP/Phoenix was very weak. Commissioner Slagle asked if Mitchell County was matching this grant.

      County Manager Vines stated there was a twenty percent match from Mitchell County. He explained that no one in Yancey County was making the decisions on this program. There is a CJPP Committee that meets and makes the decisions on this program.

      Commissioner Slagle asked if they served repeat offenders. County Manager Vines stated that in the last two years there had not been any repeat offenders. Commissioner Slagle stated there was very little accountability and he would like to see their results before approving this item. Commissioner Street asked if there objective had been meet in previous funding. By consensus the Board agreed to table this item until the next meeting.

  10. CONSENT AGENDA

    1. Adding a Community Employment Case Manager Job Description to Salary Grade 65

    2. Mitchell County Human Service Transportation Coordination Plan

    3. Young, Miller & Gillespie Audit Contract

    4. Resolution for Mary Tichenor

    5. Southern Software’s Annual Rambler Software Support Agreement

    6. Southern Software’s Annual Sheriff’s Pack Software Support Agreement

    7. Home & Community Care Block Grant Funds

    8. State of NC Clean Water Management Trust Fund Grant Contract

    9. Releases for January 2011

      Commissioner Ledford moved to approve the Consent Agenda Items (a copy of the Consent Agenda items are hereby attached and becomes a part of the minutes as Attachments D-L). Commissioner Street seconded the motion and it carried unanimously.

  11. COUNTY MANAGER’S REPORT – County Manager Vines updated the Board on the sewer project. He stated there would be $1,000,000 from Clean Water Management Trust Fund, $500,000 from the Rural Center and $400,000 from the Rural Center. County Manager Vines informed the Board the Golden Leaf applicants would be traveling to Kannapolis on March 15th to make the presentations to Golden Leaf and the grants would be announced in April. He stated the second notices would be going out this month.

  12. BOARD COMMENTS – Commissioner Slagle informed the Board of Mayor Vines winning the Charles Von Cannon Award from High County Council of Governments. Commissioner Ledford stated the Sesquicentennial Committee would be approaching the Board for funding in the near future. Chairman Miller stated there would be a Special Meeting on February 14, 2011 at 3:00 p.m.

  13. ADJOURNMENT – Commissioner Street moved to adjourn the meeting. Commissioner Ledford seconded the motion and it carried unanimously.

    The meeting adjourned at 7:17 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Marvin Miller, Chairman

Lee Roy Ledford, Vice-Chairman

Ken Hollifield, Member

Bill Slagle, Member

Joe Street, Member

ATTEST:

Kathy Young, NCCC Clerk to the Board