Subjects

Mitchell County Community Transportation (MCTA)

State Road 1290

Mayland Community College

CJPP

Sesquicentennial

Register of Deeds

Kathy Laws

W.A.M.Y.

Social Services

Paula Holtsclaw

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Mitchell County Commissioners
Minutes, Regular Session
March 7, 2011

NORTH CAROLINA
MITCHELL COUNTY

The Mitchell County Board of Commissioners met in regular session on March 7, 2011 at 6:00 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were: Marvin Miller, Chairman; Lee Roy Ledford, Vice-Chairman; Ken Hollifield, Member; Joe Street, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Commissioner Bill Slagle was absent from the meeting. Also present were Mavis Parsley, Finance Officer and Corey Hoilman, Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER Chairman Miller called the meeting to order at 6:00 p.m.

  2. INVOCATION Commissioner Hollfield gave the invocation.

  3. ADDITIONS OR CHANGES TO THE AGENDA None.

  4. ADOPTION OF AGENDA Commissioner Ledford moved to adopt the agenda. Commissioner Street seconded the motion and it carried unanimously.

  5. PUBLIC HEARINGS

    1. Proposed Mitchell County Community Transportation Program Application MCTA Director Sheila Grindstaff informed the public that the public hearing was being held to receive public comments on the proposed Mitchell County Community Transportation Program Application. The Community Transportation Program provides assistance to coordinate existing transportation programs in Mitchell County as well as provides transportation options and services for the communities. These services are currently provided using demand response, dial-a-ride & subscription type services. These services are rendered by utilizing four (4) lift-equipped vans, one (1) minivan, three (3) conversion vans and three (3) crossovers. The total estimated amount requested for the period July 1, 2011 through June 30, 2012.

      Project Total Amount Local Share

      Administrative $182,599 $ 27,390

      Capital $ 87,575 $ 8,757

      Total Project $270,174 $ 36,147

      No written or public comments were received on the proposed Mitchell County Transportation Program Application.

    2. SR 1290 Road Name Change Keynan Phillips stated the purpose of the public hearing was to receive public comments on the changing of SR1290 Birch Mine Road to SR 1290 Old Cane Creek Mountain Road for emergency response purposes.

      No written or public comments were received on the changing the name of SR 1290 to Old Cane Creek Mountain Road.

      Commissioner Hollifled moved to change SR1290 to Old Cane Creek Mountain Road. Commissioner Street seconded the motion and it carried unanimously.

  6. PUBLIC COMMENTS Betsy Solar spoke to the Board about the Pledge of Allegiance and the Constitution.

    Tim Clark asked the Board why they didn’t have the Pledge of Allegiance at the beginning of their meeting. He also spoke about the three (3) minutes for public comments. He asked to Board to take a vote on extending the time limit.

    William Grover spoke to the Board regarding the security issues that Judge Guinn is requesting the counties to do.

  7. REPORTS/PRESENTATIONS

    1. Dr. John Boyd - Dr. Boyd informed the Board his focus was on embracing Mayland Community College and the communities Mayland services. Dr. Boyd asked the Board to attend a meeting at Mayland sometime around the end of April to come and hear his new vision for Mayland Community College. Dr. Boyd asked the Board to let him know if there was something he could help them do.

    2. Update on CJPP - Jerry Jackson and Keisha Byrd reviewed the Annual Report for the North Carolina Division of Community Corrections (a copy is hereby attached and becomes a part of the minutes as attachment A). Mr. Jackson stated currently there were one hundred and seventy-two (172) on probation. He stated the cost per person was $74. Mr. Jackson stated he felt it was the best program and one of the best ways to save money.

  8. ITEMS FOR DISCUSSION

  9. Funding for Sesquicentennial Committee - Chris Hollifeld provided the Board with an update on the plans of the Sesquicentennial Committee (a copy is herby attached and becomes a part of the minutes as Attachment B). He informed the Board that Elizabeth Hunter was writing a book for this event. He asked the Board about them providing some funding for publicity and other things relating to the celebration of Mitchell County’s 150th anniversary.

    Discussion was held concerning the amount of funding to be given for this project. By consensus the Board asked Mr. Hollifled to provide them with a written proposal for the amount of funding they would be requesting.

  10. APPOINTMENTS

    1. Register of Deeds Wes Voy, Chairman of the Republican Party informed the Board that the Republican Executive Committee had meet and had selected Kathy Laws to serve out the remainder of the Register of Deeds term. Commissioner Hollifield moved to appoint Kathy Laws as the Register of Deeds. Commissioner Ledford seconded the motion and it carried unanimously.

    2. W.A.M.Y. Board of Directors Commissioner Ledford moved to appoint Debbie PiPietraftonio to the W.A.M.Y. Community Action, Inc. Board. Commissioner Hollifield seconded the motion and it carried unanimously.

    3. Mayland Community College Board of Trustees Commissioner Ledford moved to appoint R. L. Hoilman to the Mayland Community College Board of Trustees. Commissioner Hollifield seconded the motion and it carried unanimously.

  11. CONSENT AGENDA

    1. W.A.M.Y. Community Services Block Grant Program Application

    2. DSS Contract with Lucinette F. Hofman

    3. Maintenance of Effort Funds

    4. Uniform Rental Contract Renewal

    5. FY 2012 Community Transportation Program Application Package

    6. Budget Amendment #2 for Fiscal Year 2010-2011

    7. CJPP Grant Application

    8. Contract for Professional Services Between Mitchell County and Its Criminal Justice Partnership Board and ARP/Phoenix, Inc.

    9. Releases/Refunds

      Commissioner Street moved to approve the Consent Agenda Items (a copy of the Consent Agenda items are hereby attached and becomes a part of the minutes as Attachments C- K). Commissioner Ledford seconded the motion and it carried unanimously.

  12. CLOSED SESSION Commissioner Street moved to enter into Closed Session in accordance with N.C.G.S. 143-318.11(a)(6) which reads as follows: To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting. Commissioner Hollifield seconded the motion and it carried unanimously. The Board requested Chad Calhoun, Chairman of the Mitchell County Department of Social Services Board to attend the Closed Session.

    Commissioner Street moved to go out of Closed Session. Commissioner Hollifield seconded the motion and it carried unanimously.

    Closed Session was held from 6:40 p.m. until 6:55 p.m.

    Chad Calhoun, Chairman of the DSS Board informed the Board they had chosen Paula Holtsclaw as the new DSS Director effective April 1, 2011.

    Commissioner Street moved to hire Paula Holtsclaw as the new DSS Director effective April 1, 2011 at a salary of $55,503. Commissioner Hollifield seconded the motion and it carried unanimously.

  13. COUNTY MANAGER’S REPORT County Manager Vines stated budget letters to outside agencies had gone out and he was looking at budgeting $4 a gallon for fuel costs in the upcoming budget.

  14. BOARD COMMENTS None.

  15. ADJOURNMENT Commissioner Ledford moved to adjourn the meeting.

    The meeting adjourned at 7:00 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Marvin Miller, Chairman

Lee Roy Ledford, Vice-Chairman

Ken Hollifield, Member

Bill Slagle, Member

Joe Street, Member

ATTEST:

Kathy Young, NCCCC Clerk to the Board