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Mitchell County Commissioners
Minutes, Regular Session
July 11, 2011

NORTH CAROLINA
MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Regular Session on July 11, 2011 at 5:30 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were: Marvin Miller, Chairman; Ken Hollifield, Bill Slagle, Member; Joe Street, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Lee Roy Ledford, Vice-Chairman was absent from the meeting. Also present were Mitzi Moody from the Avery Post and Corey Hoilman, Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER – Chairman Miller called the meeting to order at 5:30 p.m.

  2. INVOCATION – Commissioner Street gave the invocation.

  3. ADDITIONS OR CHANGES TO THE AGENDA– Commissioner Street moved to remove Item 10. F from the Consent Agenda and to add it to Item

    8. 6. Commissioner Slagle seconded the motion and it carried unanimously.



  4. ADOPTION OF AGENDA– Commissioner Slagle moved to adopt the agenda. Commissioner Street seconded the motion and it carried unanimously.



  5. APPROVAL OF MINUTES– Commissioner Slagle moved to approve the June 6, 2011 Minutes. Commissioner Street seconded the motion and it carried

    Unanimously.



  6. 2011-2012 SECONDARY ROADS IMPROVEMENT PROGRAM PUBLICHEARING – Commissioner Slagle moved to open the 2011-2012 Secondary Roads Improvement Program Public Hearing. Commissioner Street seconded the motion and it carried unanimously.

    Doug McNeal, District Engineer stated that the public hearing was being held in compliance with General Statute 136-4.8 and in accordance with directives established by the North Carolina Board of Transportation. The proposals consider overall county needs and outline the expenditure of estimated Secondary Roads Improvement Funds for Mitchell County for the period of July 1, 2011 through June 30, 2012.

    He pointed out the available funds for Secondary Roads Improvements are anticipated funds only. The program as presented is dependent upon actual amounts received. Final funds could result in adjustments up or down in the program. He explained the Board would receive an annual statement showing the actual expenditure of funds in accordance with General Statute 136-44.9.

    He explained the amount used in the cost of each of these priorities is an estimate and is subject to variations due to inflation, cost of materials, equipment rate changes, etc. In addition, the improvement of each road on the program is subject to the continuing availability of funding, right of way, and environmental review.

    In the event right of way for any of the roads listed is not available, it is our plan to proceed with the next priority. He stated the Board had previously been provided the ratings of all the unpaved roads, which will be followed in the order shown until right of way is acquired and allocated funds are expended.

    He explained that recommend deviations from this submission by the Board of Commissioner must be in compliance with General Statute 136-44.8.

    No written or oral comments were received.


    Commissioner Street moved to close the public hearing. Commissioner Slagle seconded the motion and it carried unanimously.

    The public hearing was held from 5:35 p.m. until 5:40 p.m.



  7. PUBLIC COMMENTS – Beth Walker expressed her concern on the loss of private property. Bonnie Sagon asked the Board if they were aware of Agenda 21 and what it meant. Linda Dahl requested the Board to be careful of accepting grants. Grover Gentry asked the Board to add the Pledge of Allegiance to their Agenda.

    Commission Hollifield moved to add the Pledge of Allegiance to the Agenda. Commissioner Slagle seconded the motion and it carried unanimously.



  8. ITEMS FOR DISCUSSION

    1. Report of Unpaid 2010 Real and Personal Property Taxes – Mitchell County Tax Collector Brian Garland report to the Board that there was $420,273.15 outstanding on the 2010 taxes.

    2. Appointment of the Mitchell County Tax Collector and Oath – Chairman Miller swore Brian Garland in as Mitchell County Tax Collector. A copy of his oath is hereby attached and becomes a part of the minutes.

    3. 2011 Charge to the Mitchell County Tax Collector – Chairman Miller read the 2011 Charge to Collector Garland. A copy of the 2011 Charge is hereby attached and becomes a part of the minutes.

    4. Designation of Voting Delegates to the NCACC Annual Conference – By consensus the Board agreed for County Manager Vines to serve as the Voting Delegate for the NCACC Annual Conference.

    5. Mitchell County Recreation Department Report – Greg Hoilman, Athletics Program Manager provided the Board with a program overview. A copy of the report is hereby attached and becomes a part of the minutes.

    6. Mitchell County Economic Development Commission Report – Becky Anderson, Mitchell County EDC Director provided the Board with an update on the Economic Development Commission.

    7. Surplus Items – Commissioner Slagle moved to approve the surplus items (a copy of the items are hereby attached and becomes a part of the minutes). Commissioner Hollifield seconded the motion and it carried unanimously.

  9. APPOINTMENTS



    1. Work First Board – Commissioner Slagle moved to appoint Paula Holtsclaw, Tanya Fox, Cathy Craigo, Chad Calhoun, Charles Vines, Stacie McKinney, Van Phillips, Jerry Duncan, Marvin Miller, Jennifer Simpson and Sheila Grindstaff to the Work First Board. Commissioner Hollifield seconded the motion and it carried unanimously.

    2. Jury Commission – Commissioner Slagle moved to appoint Lee Bud McKinney to the Jury Commission. Commissioner Hollifield seconded the motion and it carried unanimously.

  10. CONSENT AGENDA



    1. Home and Community Care Block Grant for Older Adults for FY 2011-2012County Funding Plan Revision



    2. Home and Community Care Block Grant for Older Adults Agreement for the Provision of County-Based Aging Services for FY 2011-2012

    3. House Resolution 929 Honoring Mitchell County’s One Hundred Fiftieth Anniversary

    4. N.C. Division of Forest Resources 2011-2012 County Contract E. N. C. DOT Resolution

    5. Releases/Refunds/Discoveries for June 2011

      Commissioner Slagle moved to approve the Consent Agenda (a copy of the Consent Agenda items are hereby attached and becomes a part of the minutes). Commissioner Street seconded the motion and it carried unanimously.

  11. COUNTY MANAGER’S REPORT – County Manager Vines informed the Board

    he was in the process of obtaining a facilitator for their Retreat. He asked that each Board Member provide him with a list of items they would like to see discussed at the Retreat by the end month. County Manager Vines stated the current collection rate was 95.15% versus 94.66 for the same period last year.



  12. BOARD COMMENTS – Commissioner Street asked about the security at the

    Courthouse. County Manager Vines stated he had a draft copy of the report and expected to have the document within the next ten days. He explained that Judge Guinn needed to review the document.

    Commissioner Slagle stated that due to the re-districting he would like to have any person representing Mitchell County present at the Retreat.

    Commissioner Street complemented County Manager Vines on the 4th of July celebration. Commissioner Hollifield agreed except having to pay to park.

  13. ADJOURNMENTS – Commissioner Hollifield moved to adjourn the meeting.

    Commissioner Slagle seconded the motion and it carried unanimously.



    The meeting adjourned at 7:05 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Marvin Miller, Chairman

Lee Roy Ledford, Vice-Chairman

Ken Hollifield, Member

Bill Slagle, Member

Joe Street, Member

ATTEST:

Kathy Young, NCCCC Clerk to the Board