Subjects

2-1-1 Program

Public School Building Capital Fund ADM

Revaluation

Board of Equalization and Review

DSS

H&CCBG Advisory Committee

DSS Contract K61234

Southern Software

Solar Panel Assembly Facility Project

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Mitchell County Commissioners
Minutes, Regular Session
February 6, 2012

NORTH CAROLINA
MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Regular Session on February 6 at 6:00 p.m. in Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were: Bill Slagle, Chairman; Joe Street, Vice-Chairman; Ken Hollifield, Member; Keith Holtsclaw, Member; Lee Roy Ledford, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Also present were: Hal Harrison, County Attorney; Mavis Parsley, Finance Officer and Corey Hoilman Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER Chairman Slagle called the meeting to order at 6:00 p.m.

  2. INVOCATION - County Manager Vines gave the invocation.

  3. PLEDGE OF ALLEGIANCE - Commissioner Holtsclaw lead the Pledge of Allegiance.

  4. ADDITTIONS OR CHANGES TO THE AGENDA - None.

  5. ADOPTION OF AGENDA - Commissioner Hollifield moved to adopt the agenda. Commissioner Street seconded the motion and it carried unanimously.

  6. APPROVAL OF MINUTES Commissioner Ledford moved to approve the Minutes for December 12, 2011 and January 5, 2012. Commissioner Holtsclaw seconded the motion and it carried unanimously.

  7. PUBLIC COMMENTS - None

  8. REPORTS/PRESENTATIONS

    1. 2-1-1 Program Information Ms. Allison Grindstaff, Communications Director from Blue Ridge Regional Hospital discussed the 2-1-1 Program with the Board. She stated this service would be going live next week. Ms. Grindstaff explained this service was for human services and it would be available 24/7 365 days a year.

  9. ITEMS FOR DISCUSSION

    1. Application for Public School Building Capital Fund ADM (Corporate Tax) Fund Danny Young, Finance Officer for Mitchell County Board of Education informed the Board the money they were requesting for their technology plan would be used to purchase the following items:

      • 13 Computer Carts

      • 20 Overhead projectors

      • 24 Desktop Computers

      Commissioner Holtsclaw moved to approve the application for Public School Building Capital Fund ADM (Corporate Tax) Fund for $20,079 (a copy is hereby attached and becomes a part of the minutes). Commissioner Street seconded the motion and it carried unanimously.

    2. Revaluation Tax Assessor Hyder informed the Board that the county’s last revaluation period took place at the height of the real estate boom. As a result, property values are higher than the actual market price. Currently Mitchell County is scheduled with the North Carolina Department of Revenue to complete a revaluation effective January 1, 2014. Tax Assessor Hyder stated that bringing the values in line with the current real estate climate and shortening the cycle to help take fluctuations out of equation would be in the county’s best interest as well as their taxpayers. He explained that as values generally increase during a normal cycle, the ratio of the assessed value dips below market value. The timing of the last reval and the subsequent nose-dive taken by the real estate market meant that the ratio went in the opposite direction. Assessor Hyder stated that anytime you are away from a hundred percent ratio whether you are above or below it would be a good idea to revisit those values. Tax Assessor Hyder stated his recommendation would be for Mitchell County to follow that schedule.

      Chairman Slagle stated he personally thinks the values are too high and he felt the Board needed to give the taxpayers some relief.

      Commissioner Hollifield stated he liked the idea of the eight-year reval, but with the economy in the shape it’s in and with the values being too high, he felt the only thing to fix it would be to do a reval. He said he had a concern that if the values were lowered, that it could mean the tax rate might have to be increased and that he did not want to be a part of that.

      Commissioner Ledford stated that if the Commissioners use a revenue-neutral approach, the increase in taxes paired with lower values would not necessarily increase the burden on taxpayers.

      Commissioner Hollifield moved to complete a revaluation effective January 1, 2014. Commissioner Street seconded the motion and it carried unanimously.

    3. Schedule for Board of Equalization and Review Commissioner Ledford moved to set April 12 and April 19 as the dates for the Board of Equalization and Review from 12:30 p.m. until 6:30 p.m. each day. Commissioner Street seconded the motion and it carried unanimously.

    4. DSS Staffing Request Commissioner Hollifield moved to approve the changing of the Work First employee from a part-time position to a full-time position. Commissioner Holtsclaw seconded the motion and it carried unanimously.

      Commissioner Hollifield moved to allow the Department of Social Services to add a part-time Social Worker (32 hours per week) to the Children Services Unit. Commissioner Ledford seconded the motion and it carried unanimously.

  10. CONSENT AGENDA

    1. Designation of Lead Agency/Appointment of H&CCBG Advisory Committee

    2. DSS Contract K61234 Amendment

    3. Budget Amendment #1 for FY 2011-2012

    4. Southern Software’s Annual Software Support Agreement for Records Management (Sheriff’s Pak)

    5. Southern Software’s Annual Software Support Agreement for Rambler Releases/Refunds/Discoveries for January 2012

      Commissioner Hollifield moved to approve the Consent Agenda (a copy of the Consent Agenda Items are hereby attached and become a part of the minutes). Commissioner Holtsclaw seconded the motion and it carried unanimously.

  11. CLOSED SESSION Commissioner Holtsclaw moved to enter into Closed Session in accordance with N.C.G.S. 143-318.11(a)(4) which reads as follows: To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic development expenditures, shall be taken in an open session. Commissioner Ledford and it carried unanimously.

    Commissioner Street moved to go out of Closed Session. Commissioner Holtsclaw seconded the motion and it carried unanimously.

    Closed Session was held from 6:56 p.m. until 7:50 p.m.

    Commissioner Ledford moved to approve the Resolution for the Mitchell County Application for Community Development Block Grant Funding For The Solar Panel Assembly Facility Project (a copy is hereby attached and becomes a part of the minutes). Commissioner Street seconded the motion and it carried unanimously.

    Commissioner Holtsclaw moved to enter into Closed Session in accordance with N.C.G.S. 143-318.11(a)(5) which reads as follows: To establish, or to instruct the public body’s staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract and asked that Commissioner Hollifield be excused from the Closed Session. Commissioner Ledford seconded the motion and it carried unanimously.

    Commissioner Holtsclaw moved to go out of Closed Session. Commissioner Street seconded the motion and it carried unanimously.

    Closed Session was held from 7:51 p.m. until 8:00 p.m.

    No action was taken as a result of the Closed Session.

  12. COUNTY MANAGER’S REPORT County Manager Vines told the Board the Property Tax Collection Rate is 87.52% versus 86.03% at this time last year. He reminded the Board of a Budget Workshop to be held on February 24, 2012 at 8:30 a.m. He stated that Mayland Community College, Toe River Health District and Mitchell County Board of Education would be attending this meeting. County Manager Vines asked the Board if there were any additional changes they wanted made to the Mission Statement he had e-mailed them. He told the Board Keith Holtsclaw had resigned from the Western Highlands Board and they would be asked to name a replacement in the future.

  13. BOARD COMMENTS Commissioner Street questioned the legality of Patty Young being able to run for Register of Deeds again. County Attorney Harrison stated that she could run.

  14. ADJOURNMENT Commissioner Hollifield moved to adjourn the meeting.

    Commissioner Ledford seconded the motion and it carried unanimously.

    The meeting adjourned at 8:10 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Joe Street, Vice-Chairman

Ken Hollifield, Member

Keith Holtsclaw, Member

Lee Roy Ledford, Member

ATTEST:

Kathy Young, NCCCC Clerk to the Board