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One NC Fund

Tax Billing and Collection System

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Mitchell County Commissioners
Minutes, Special Session
February 24, 2012

NORTH CAROLINA
MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Special Session on February 24 at 8:00 a.m. in Commissioner’s Conference Room, Administration Building, Bakersville, NC. Those present for the meeting were: Bill Slagle, Chairman; Joe Street, Vice-Chairman; Ken Hollifield, Member; Keith Holtsclaw, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Commissioner Ledford was absent from the meeting. Also present were: Mavis Parsley, Finance Officer and Corey Hoilman Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER Chairman Slagle called the meeting to order at 8:00 a.m.

  2. INVOCATION County Manager Vines gave the invocation.

  3. ITEMS FOR DISCUSSION

    1. Authorizing Resolution by Mitchell County Board of Commissioners - Commissioner Street moved to adopt the Authorizing Resolution by Mitchell County Board of Commissioners (a copy is hereby attached and becomes a part of the minutes). Commissioner Hollifield seconded the motion and it carried unanimously.

    2. Authorizing Resolution by Mitchell County Board of Commissioners - Commissioner Holtsclaw moved to adopt the Authorizing Resolution by Mitchell County Board of Commissioners (a copy is hereby attached and becomes a part of the minutes). Commissioner Street seconded the motion and it carried unanimously.

    3. Application to the One NC Fund - Commissioner Street moved to allow Kathy Young, Clerk to the Board to complete the Application to the One NC Fund. Commissioner Hollifeld seconded the motion and it carried unanimously.

    4. Upgrade of Mitchell County’s Tax Billing and Collection System - Discussion was held on Mitchell County’s current Tax Billing and Collection System as the bids received on the upgrade of these systems. Commissioner Holtsclaw stated he would like to see a copy of the bids received as well as an overview of the systems from Tax Assessor Hyder. By consensus the Board agreed to have this item placed on the March 5th agenda and requested that a representative from BIS be present to answer any questions the Board might have.

    5. Discussion/Update on Sanitation’s Vehicles - Discussion was held on Mitchell County’s roll off vehicle and the amount of repairs that have been done on the vehicle. Commissioner Hollifield moved to proceed with the purchase of a new roll off truck. Commissioner Street seconded the motion and it carried unanimously.

  4. PUBLIC HEARING  - Chairman Slagle called the Public Hearing to order at 8:30 a.m. He stated the purpose of the Public Hearing was to gather citizen input on the County’s plan to apply for funding from the North Carolina Department of Commerce’s Community Development Block Grant (CDBG) Program for water and sewer infrastructure to serve a new business.

    No public comments were received.

    Chairman Slagle closed the Public Hearing at 8:31 a.m.

  5. BUDGET WORK SESSION - The Board meet with the following agencies: Mayland Community College, Mitchell County Board of Education and Toe River Health District to discuss the upcoming budget process and to obtain an idea on the amount of funding each agency would be requesting for FY 2012-2013.

  6. ADJOURNMENT Commissioner Hollifield moved to adjourn the meeting.

    Commissioner Street seconded the motion and it carried unanimously.

    The meeting adjourned at 10:35 a.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Joe Street, Vice-Chairman

Ken Hollifield, Member

Keith Holtsclaw, Member

Lee Roy Ledford, Member

ATTEST:

Kathy Young, NCCCC Clerk to the Board