Subjects

Town of Spruce Pine

MHS Water Line Project

Rural Center Grant 2012-226-960501-107

Animal Cruelty Investigator

FY 2012-2013 Budget

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Mitchell County Commissioners
Minutes, Regular Session
May 10, 2012

NORTH CAROLINA
MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Regular Session on May 10, 2012 at 8:30 a.m. at the Mitchell County Historic Courthouse, Bakersville, NC. Those present for the meeting were: Bill Slagle, Chairman; Joe Street, Vice-Chairman; Ken Hollifield, Member; Keith Holtsclaw, Member; Lee Roy Ledford, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board. Also present were: Mavis Parsley, Finance Officer; Hal Harrison, County Attorney; Mitzi Moody Editor of the Mitchell Gazette and Corey Hoilman Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER – Chairman Slagle called the meeting to order at 8:30 a.m.

  2. INVOCATION – Commissioner Hollifield gave the invocation by reading Psalms 23.

  3. PLEDGE OF ALLEGIANCE – County Manager Vines lead the Pledge of Allegiance.

  4. ADDITTIONS OR CHANGES TO THE AGENDA – None.

  5. ADOPTION OF AGENDA – Commissioner Ledford moved to adopt the agenda. Commissioner Street seconded the motion and it carried unanimously.

  6. APPROVAL OF MINUTES – Commissioner Holtsclaw moved to approve the

    Minutes for April 2, 2012 and May 3, 2012. Commissioner Hollfield seconded the motion and it carried unanimously.

  7. PUBLIC COMMENTS – Robert Hobson spoke about the time of the Board meetings.

  8. ITEMS FOR DISCUSSION

    1. Transfer of Assets to the Town of Spruce Pine – County Manager Vines reviewed the Assignment of Right of Way Encroachment and Easements to the Town of Spruce Pine for the waterline extension from the Town of Spruce Pine to the Ledger Community and Mitchell High School.

      Commissioner Ledford moved to approve the Assignment of Right of Way Encroachment and Easements to the Town of Spruce Pine for the waterline extension from the Town of Spruce Pine to the Ledger Community and Mitchell High School (a copy is hereby attached and becomes a part of the minutes). Commissioner Hollifield seconded the motion and it carried unanimously.

    2. Rural Center Grant 2012-226-960501-107 Contract Documents – Commissioner Ledford moved to approve the Rural Center Grant 2012-226-960501-107 Contract Documents (a copy is hereby attached and becomes a part of the minutes). Commissioner Street seconded the motion and it carried unanimously.

    3. Appointment of Animal Cruelty Investigator – Commissioner Street moved to appoint Patricia Beam as Mitchell County’s Animal Cruelty Investigator. Commissioner Holtsclaw seconded the motion and it carried unanimously.

    4. Submission of Fiscal Year 2012-2013 Budget – County Manager Vines read the following Budget Message. In accordance with North Carolina General Statute § 159-11 , I respectfully submit the proposed budget for the fiscal year 2012-2013 for Mitchell County. This proposed budget totals $16,993,988 for all county operations, capital improvements and debt service requirements. This budget reflects a .06% increase from the current 2011-2012 amended budget of $16,887,329 as of May 8, 2012. The proposed budget is balanced and prepared in accordance with the Local Government Budget and Fiscal Control Act.

      1. Revenue Highlights:

        The proposed 2012-2013 budget is balanced with a tax rate of $0.40 per ($100.00) based on the current value of real property valuation of $1,792,383,750. The revenue is based on the tax collection rate of 94.09% as of June 30, 2011 (per state statute requirement).

        Sales tax revenues were conservatively budgeted based on actual 2011-2012 receipts with a 1% increase for 2012-2013.

        Revenue budgeted from services, fee, and other sales remain at 2011-2012 levels with no increases anticipated.

        The 2012-2013 is balanced with a Fund Balance Appropriation of $89,027 and a Fund Balance Restriction of $706,946 that will be carried forward. This restriction includes contingencies for EDC Industry Recruitment Fund of $448,500 and a Mental Health Reserve of $258,446.

      2. Expense Highlight:

        The 2012-2013 budget reflects a 5.4% ($23.17 per month) increase in the State Health Insurance for our 108 full time and retired employees. Mitchell County’s portion of the State Retirement Plan decreased by 6.3% from 7.03% to 6.59%.

        The proposed budget reflects a Consumer Price Index increase adjustment for employee pay plan as well as additional funding for all outside agencies.

        The proposed budget reflects $20,948 for a part-time (24 hours per week) Veterans Service Officer position.

        Emergency Medical Services annual contract increase by $30,726. This is the final year of a four- year contract.

        Revaluation funding increased from $50,000 to $100,000 to prepare for the fifth year revaluation, which is scheduled for this upcoming year.

        Contingency funds remain budgeted at $25,000.

        The one are of concern remains to be the rising jail cost due to state requirements for housing misdemeanor inmates that are sentenced up to 90 days. The county is now responsible for this expense. The 2012-2013 proposed budget reflects inmate-housing cost of $375,000.

        The employees of Mitchell County are committed to being responsible and accountable for the 2012-2013 Budget. I appreciate the combined efforts of every department head for their assistance in the preparation of this year’s budget. Even though we are still facing some uncertain economic times in government today, we the staff, will continue to do our part to keep cost down.

        I would like to express my sincere gratitude to Mavis for her dedication, support and hard work in pulling together our 2012-2013 Budget. I know there were days she was unable to work due to her treatments, but she did.

        I would also like to thank our Board of Commissioners for their commitment to serve the citizens of Mitchell County and the continued support over the fiscal concerns of our county.

  9. CONSENT AGENDA

    1. Mitchell County Animal Rescue Agreement

    2. Young, Miller & Gillespie Audit Contract

    3. DSS Contract K61243 with Mitchell County Transportation Authority

    4. DSS Contract K61244 with Harrison & Poore

    5. DSS Contract K61245 with Mitchell County Safe Place

    6. DSS Contract K61246 with Gabriel Yoder

    7. DSS Contract K61247 with Service Center for Latinos, Inc.

    8. DSS Contract K61248 with Shirley Lovelace

    9. DSS Contract K61249 with Shirley Lovelace

    10. DSS Contract K61250 with Dawn Gillespie

    11. Liability & Property Pool Renewal

    12. Workers Compensation Renewal

    13. Releases/Refunds/Discoveries for April 2012

      Commissioner Holtsclaw moved to approve the Consent Agenda (a copy of the Consent Agenda Items are hereby attached and become a part of the minutes). Commissioner Ledford seconded the motion and it carried unanimously.

  10. COUNTY MANAGER’S REPORT– County Manager Vines reminded the Board of the following events:

    • Ribbon cutting ceremony at Mitchell House on May 10th at 5:30 p.m.

    • County Assembly on May 30th

    • Brian Center Cookout on May 18th from 11:30 a.m. to 1:00 p.m.

  11. BOARD COMMENTS – Commissioner Hollifield stated he would like to discuss the time of the Board meetings.

  12. ADJOURNMENT – Chairman Slagle adjourned the meeting.

    The meeting adjourned at 8:47 a.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Joe Street, Vice-Chairman

Ken Hollifield, Member

Keith Holtsclaw, Member

Lee Roy Ledford, Member

ATTEST:

Kathy Young, NCCCC Clerk to the Board