Subjects

    Community Child Protection Team Annual Report

    Child Fatality Prevention Team End of Year Report

    Mitchell County Wellness Center

    Constitution Resolutions

    House Resolution 63

    Sheriff's Office Records

    Budget Amendment

    Western Highlands Area Authority

    USDA Farm Service Agency Service Center

    Toe River Health District Board Appointment

    Stuart Jensen

     

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Mitchell County Commissioners
Minutes, Regular Session
March 4, 2013

NORTH CAROLINA
MITCHELL COUNTY

 
The Mitchell County Board of Commissioners met in Regular Session on March 4, 2013, at 6:00 p.m. in the Commissioner's Conference Room, Administration Building, Bakersville, NC.  Those present for the meeting were: Bill Slagle, Chairman; Joe Street, Member; Ken Hollifield, Member; Keith Holtsclaw, Member; Rickey McKinney, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board.   Also present were: Mavis Parsley, Finance Officer; Hal Harrison, County Attorney and Corey Hoilman Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER – Chairman Slagle called the meeting to order at 6:00 p.m.

  2. INVOCATION – Commissioner Hollifield gave the invocation.

  3. PLEDGE OF ALLEGIANCE – Commissioner Holtsclaw led the Pledge of Allegiance.

  4. ETHICS AWARNESS AND CONFLICT OF INTEREST REMINDER:  
     In accordance with the State Government Ethics Act, it is the duty of every Board   member to avoid both conflicts of interest and appearance of conflict. Does any board member have any known conflicts of interest or appearances of conflict with respect to any matters coming before the Board‌  If so, please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved.
     
    Commissioner Holtsclaw stated the he currently was serving as Vice-Chairman of the Center for Rural Health Innovation and needed to excuse himself from voting on Item 10. A.

  5. ADDITIONS OR CHANGES TO THE AGENDA – None.

  6. ADOPTION OF AGENDA – Commissioner Hollifield moved to adopt the
    agenda.  Commissioner Street seconded the motion and it carried unanimously.

  7. APPROVAL OF MINUTES – Commissioner Street moved to approve the    
    Minutes for February 4, 2013.  Commissioner Hollifield seconded the motion and it carried unanimously.

  8. PUBLIC COMMENTS/BOARD COMMENTS – None.

  9. REPORTS/PRESENTATIONS

    1. Community Child Protection Team Annual Report – Paula Holtslcaw, DSS Director reviewed the Community Child Protection Team Annual Report with the Board (a copy is hereby attached and becomes a part of the minutes).  She stated the top issues that found were: (1) Substance Abuse. (2) Inappropriate Supervision of a child. (3) Accessing Mental Health Services.  Some of the actions taken are: (1) DSS staff has gone into the schools and educated the teachers about signs of abuse and neglect. (2) Some of the members of the committee have met with our mental health provider Western Highlands Network to try and get more substance abuse treatment for Mitchell County.  At the request of the committee, DSS staff is working on doing training with ER staff to make sure that any child brought in the ER that are positive for un-prescribed drugs that DSS and Law Enforcement is contacted.  (3) Members of the committee have met with Western Highlands Network to try and access more mental health services for the residents of Mitchell County.  The following are proposed recommendations: (1) We propose continued educations of the community on the issues surrounding abuse and neglect.   (2) We propose the state focus more energy into getting more substance abuse treatment and facilities for rural counties.  (3)  We propose the state focus on getting rural counties more mental health treatment for our citizens.

    2. Child Fatality Prevention Team End of Year Report 2012 – Paula Holtsclaw, DSS Director reviewed the Child Fatality Prevention Team End of Year Report 2012 with the Board.  She stated that in North Carolina, Child Fatality Prevention Teams are required to review medical examiner reports, death transcript, police reports and other records for deceased county residents under the age of 18 whose fatalities are not due to abuse or neglect.  The purpose of the team is to identify deficiencies in the delivery of services to children and families by public agencies.  The team is to make and carry out recommendations for changes that will prevent child deaths and promote understanding of the causes of child deaths.  The team is required to submit this information to the Mitchell County Board of Commissioners and the Board of Health annually.  Ms. Holtsclaw stated the team would develop a protocol between Blue Ridge Regional Hospital staff, Mitchell County Department of Social Services and Law Enforcement to ensure prompt reporting by the hospital staff when a minor patient is seen who has been given a controlled substance that is not prescribed to them.  Mitchell County Department of Social Services will work as a resource to the hospital as internal policy and reporting procedures are reviewed and staff familiarized with them. The team made the following recommendations to the State: (1) Physicians should be mandated to use the Controlled Substance Reporting System to monitor prescription drug use by patients.  (2) Provide Mitchell County with intensive case management for children with mental health and substance abuse issues.  (3)  Team would like to see stricter laws on truancy.

  10. ITEMS FOR DISCUSSION

    1. Mitchell County Board of Education Offer to Lease Property Located on Mitchell High School Campus to Mitchell County Board of Commissioners – Beth Holmes, Attorney for Mitchell County Board of Education stated that the Center for Rural Health Innovation had requested to lease a portion of the Mitchell High School campus for a Mitchell Community Wellness Center. The Board of Education passed a Resolution Offering the Lease of Certain Property to the Mitchell County Board of Commissioners at their last meeting because of the terms of the lease it has to be treated as a sale of property.  A copy of the project description, resolution and letter of understanding are hereby attached and becomes a part of the minutes. 
       
      Commissioner Street moved to reject the offer to lease property located on Mitchell High School Campus and to allow them to  proceed with the lease of the property to the Center for Rural Health Innovations.  Commissioner Hollifield seconded the motion and it carried unanimously.

    2. Resolution Reaffirming Oaths and Obligations to Uphold and Defend the Constitutions of the United States and the State of North Carolina – Clerk to the Board Young read the Resolution Reaffirming Oaths and Obligations to Uphold and Defend the Constitutions of the United States and the State of North Carolina.
       
      Commissioner Street moved to adopt the Resolution Reaffirming Oaths and Obligations to Uphold and Defend the Constitutions of the United States and the State of North Carolina (a copy is hereby attached and become a part of the minutes).  Commissioner Hollifield seconded the motion and it  carried unanimously.

    3. Letter of Support for House Resolution 63 – Clerk to the Board Young read the Letter of Support for House Resolution 63.

      Commissioner Hollifield moved to approve the Letter of Support for House Resolution 63 (a copy is hereby attached and becomes a part of the minutes).  Commissioner McKinney seconded the motion and it carried unanimously.

    4. Resolution Requesting Legislation to Exempt Certain Sheriff's Office Records from the Public Records Act – County Manager Vines read the Resolution Requesting Legislation to Exempt Certain SheriffÕs Office Records from the Public Records Act. 
       
      Commissioner Hollifield moved to adopt the Resolution Requesting Legislation to Exempt Certain Sheriff's Office Records from the Public Records Act (a copy is hereby attached and becomes a part of the minutes).  Commissioner McKinney seconded the motion and it carried unanimously.

    5. Budget Amendment #2 FY 2012-2013 – Finance Officer Parsley informed the Board that this amendment would increase the 2012-2013 budget by $588,836 for a total budget of $17,731,772.  She stated the majority of the amendment was to recognize new grant funding and/or line item transfers within department with no new funds being requested.  The amendment will continue to leave $25,000 in contingency, however $148,347 is being appropriated from fund balance.  Finance Officer Parsley stated the appropriation from fund balance consists of the following items; Inmate Medical Expense; Inmate Housing; Courthouse VeteranÕs Monument and Building Maintenance & Repair.  The additional inmate medical and housing expense is an operational cost that will continue to be included in future budgets.  She explained that fund balance appropriations after this budget amendment would reduce the current fund balance to 24%.  Finance Officer Parsley stated that currently sales tax revenue is tracking to be about $62,000 short.

      Commissioner Holtsclaw moved to adopt Budget Amendment #2 for FY 2012-2013 (a copy is hereby attached and becomes a part of the minutes).  Commissioner Street seconded the motion and it carried unanimously.

  11. CONSENT AGENDA

    1. Western Highlands Area Authority's Fiscal Monitoring Report for the 2013 Fiscal Year 2nd Quarter Ending December 31, 2012.

    2. USDA Farm Service Agency Service Center Lease Extension

    3. Appointment of Stuart Jenson to the Toe River Health District

    4. Releases/Refund/Discoveries for February 2013
       
      Commissioner Street moved to approve the Consent Agenda (a copy of the Consent Agenda Items are hereby attached and become a part of the   minutes). Commissioner McKinney seconded the motion and it carried unanimously.

  12. COUNTY MANAGER'S REPORT – County Manager Vines provided the
    Board with an update on Western Highlands Network.  He stated he was still working on the trip to Raleigh.  County Manager Vines informed the Board that he was a member of the Regional Bike Plan Committee and they have almost finished with their consolidated plan.  He stated he was going to apply for E-911 funds to build a 911 center and he was reviewing the possibility of using Federal Drug Money for a sheriffÕs office.  County Manager Vines reminded the Board of their Special Meeting on March 18, 2013 at 8:30 a.m. and informed them of the Secondary Roads Hearing to be held on April 11, 2013 at 1:00 p.m.

  13. BOARD COMMENTS – Commissioner Holtsclaw commended Dr. North  on endeavors to provide health care to the citizens of Mitchell County.

    Chairman Slagle stated the Board is planning a trip to Raleigh to meet with the Secretary of Agriculture; the Secretary of Commerce and the Secretary of Transportation.  Senator Hise is working on setting up the appointments with the Secretaries and possibly a meeting with the Governor during the week of March 18th or March 25th.

  14. ADJOURNMENT – Commissioner McKinney moved to adjourn the meeting. Commissioner Hollifield seconded the motion and it carried unanimously.

    The meeting adjourned at 7:00 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Joe Street, Vice-Chairman
 
Ken Hollifield, Member

Keith Holtsclaw, Member

Rickey McKinney, Member

ATTEST:

Kathy Young, NCCCC Clerk to the Board