Subjects

    Budget Work Session

    Buladean School

    Tipton Hill School

    Historic Courthouse

    Mitchell County HIstorical Society

    2013-2014 Budget

    Changing Road Names

    Solutions for Seniors

    County Audit

    Animal Cruelty Investigator

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Mitchell County Commissioners
Minutes, Regular Session
May 6, 2013

NORTH CAROLINA

MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Regular Session on May 6, 2013, at 5:00 p.m. in the Commissioner's Conference Room, Administration Building, Bakersville, NC.  Those present for the meeting were: Bill Slagle, Chairman; Joe Street, Vice-Chairman; Ken Hollifield, Member; Keith Holtsclaw, Member; Rickey McKinney, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board.  Also present were: Mavis Parsley, Finance Officer; Hal Harrison, County Attorney and Corey Hoilman Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER – Chairman Slagle called the meeting to order at 5:00 p.m.

  2. BUDGET WORK SESSION

    1. Buladean Community Foundation – Daniel Garland presented the Board with the Buladean Community Foundation's Strategic Plan for the Buladean School (a copy is hereby attached and becomes a part of the minutes).

    2. Tipton Hill Community Foundation – Rocky McKinney discussed some possible uses for the Tipton Hill School (a copy of their survey, options and the preliminary plan for the use of the Tipton Hill School are hereby attached and becomes a part of the minutes).

    3. Historic Courthouse Foundation – Daniel Barron discussed the operational costs for the Historic Courthouse.  A copy of the budget request,  accomplishments, operating expenses, and the attendance report are hereby attached and becomes apart of the minutes.

    4. Mitchell County Historical Society – Diane Pritchard discussed the Mitchell County Historical Society's budget request.  A copy of their budget request is hereby attached and becomes a part of the minutes.

    5. Discussion of FY 2013-2014 Budget – None.

      Chairman Slagle recessed the meeting at 5:35 p.m.

    Chairman Slagle called the meeting back to order at 6:00  p.m.

  3. INVOCATION – Commissioner Street gave the invocation.

  4. PLEDGE OF ALLEGIANCE – Michael Davis led the Pledge of Allegiance.

  5. ETHICS AWARNESS AND CONFLICT OF INTEREST REMINDER:  
    In accordance with the State Government Ethics Act, it is the duty of every Board   member to avoid both conflicts of interest and appearance of conflict. Does any board member have any known conflicts of interest or appearances of conflict with respect to any matters coming before the Board‌  If so, please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved.

  6. ADDITIONS OR CHANGES TO THE AGENDA – Commissioner Hollifield
    moved to remove Item 11. A Submission of the FY 2013-2014 Budget.  Commissioner McKinney seconded the motion and it carried unanimously.

  7. ADOPTION OF AGENDA – Commissioner Street moved to adopt the agenda.

    Commissioner Hollifield seconded the motion and it carried unanimously.

  8. APPROVAL OF MINUTES – Commissioner Hollifield moved to approve the
    Minutes for April 1, 2013 and April 11, 2013.  Commissioner McKinney    seconded the motion and it carried unanimously.

  9. PUBLIC COMMENTS/BOARD COMMENTS – Amy Waller stated that the
    Board had started their meeting too early when the resolution regarding the 2nd Amendment was being discussed.  She appreciated the Board monitoring the time more closely.  Ms. Waller stated the Mitchell County's website looked great and she hoped that in the future proposed resolutions, etc. would be on the website.

  10. ITEMS FOR DISCUSSION

    1. Road Name Change Request – Keynan Phillips explained the road name change request from 55 E. A. Pressley Way to 1080 Snow Creek Road with the Board (a copy of the request is hereby attached and becomes a part of the minutes).  Commissioner Street moved to approve the name change.  Commissioner Hollfield seconded the motion and it carried unanimously.

    2. Policy on Changing Road Names – County Manager Vines is to work with Keynan Phillips on the development of policy to address the Changing of Road Names.

    3. Solutions for Seniors 2013-2015 Implementation Taskforce and Mid-Point Report – Kathy Garland, Senior Citizen Director reviewed the Solution for Seniors 2013-2015 Implementation Taskforce and Mid-Point Report with the Board (a copy is hereby attached and becomes a part of the minutes).

    4. Young, Miller & Gillespie P.A. Audit Documents – Commissioner Street moved to approve the Young, Miller & Gillespie P.A. Audit documents (a copy is hereby attached and becomes a part of the minutes).  Commissioner McKinney seconded the motion and it carried unanimously.

    5. Appointment of Patricia Beam as Animal Cruelty Investigator – Commissioner Street moved to appoint Patricia Beam as the Animal Cruelty Investigator for Mitchell County.  Commissioner Hollifield seconded the motion and it carried unanimously.

    6. Keith Miller – Penalty Tax Appeal – Commissioner Hollifield moved to waive the penalty on Keith Miller's discovery bill in the amount of $507.61 (a copy of the request is hereby attached and becomes a part of the minutes).  Commissioner McKinney seconded the motion and it carried unanimously.

  11. CONSENT AGENDA

    1. Mitchell County Optional Relocation Plan Amendment
    2. SAFRAN Maintenance & Support Agreement
    3. DSS Contract K61252 with Mitchell County Transportation Authority
    4. DSS Contract K61253 with Harrison & Poore
    5. DSS Contract K61254 with Gabriel Yoder
    6. DSS Contract K61255 with Lucinete Francisca Hofman
    7. DSS Contract K61256 with Tanya Cable
    8. DSS Contract K61257 with Hockaday & Hockaday
    9. Contract K61244 Amendment with Harrison & Poore
    10. Western Highlands Area Authority's Fiscal Monitoring Report for the 2013 fiscal year 3rd quarter, ending March 31, 2013
    11. 2013 County Management Records Retention & Disposition Schedule
    12. Surplus Property
    13. Releases/Refunds/Discoveries for April 2013

      Commissioner Street moved to approve the Consent Agenda (a copy of the Consent Agenda Items are hereby attached and become a part of the   minutes). Commissioner Hollifield seconded the motion and it carried unanimously.

  12. COUNTY MANAGER'S REPORT – County Manger Vines reminded the
    Board of County Assembly Day in Raleigh on May 22nd and the dedication of the Veterans Monument at the new courthouse on May 18th at noon.

  13. BOARD COMMENTS – Commissioner Holtsclaw stated that he had attended
    a meeting for TRAC and they were working on branding.  He stated that he felt that the EDC Sub-Committee on the Arts should work with TRAC on this endeavor.
     
    Chairman Slagle encouraged the Board to review the DOT Funding and the negative effect the allocation would have on the rural counties in North Carolina.

  14. ADJOURNMENT Commissioner Hollifield moved to adjourn the meeting.

    Commissioner McKinney seconded the motion and it carried unanimously.

    The meeting adjourned at 6:50 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Joe Street, Vice-Chairman

Ken Hollifield, Member

Keith Holtsclaw, Member

Rickey McKinney, Member


ATTEST:

Kathy Young, NCCCC Clerk to the Board