Subjects

    2013-2014 Budget

    2012-2013 Budget Amendment

    Emergency Medical Services

    Cleaning Contract

    DSS Board

    Tax Assessor

    Home Care Advisory Council

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Mitchell County Commissioners
Minutes, Regular Session
June 3, 2013

NORTH CAROLINA

MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Regular Session on June 3 2013, at 6:00 p.m. in the Commissioner's Conference Room, Administration Building, Bakersville, NC.  Those present for the meeting were: Bill Slagle, Chairman; Joe Street, Vice-Chairman; Ken Hollifield, Member; Keith Holtsclaw, Member; Rickey McKinney, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board.  Also present were: Mavis Parsley, Finance Officer; and Andy Ashurst Editor of the Mitchell-News Journal.

  1. CALL TO ORDER – Chairman Slagle called the meeting to order at 6:00 p.m.

  2. INVOCATION – Commissioner Street gave the invocation.

  3. PLEDGE OF ALLEGIANCE – Commissioner Holtsclaw led the Pledge of Allegiance.

  4. ETHICS AWARNESS AND CONFLICT OF INTEREST REMINDER:  
    In accordance with the State Government Ethics Act, it is the duty of every Board   member to avoid both conflicts of interest and appearance of conflict. Does any board member have any known conflicts of interest or appearances of conflict with respect to any matters coming before the Board‌  If so, please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved.
     
    Commissioner Holtsclaw stated that he was still an employee of Mission Hospital and he would need to be recused from Item 10. C.

  5. ADDITIONS OR CHANGES TO THE AGENDA – None.

  6. ADOPTION OF AGENDA – Commissioner Street moved to adopt the agenda.
    Commissioner Hollifield seconded the motion and it carried unanimously.

  7. APPROVAL OF MINUTES – Commissioner Hollifield moved to approve the Minutes for May 6, 2013 and May 10, 2013.  Commissioner McKinney seconded the motion and it carried unanimously.

  8. PUBLIC HEARINGS

    1. Proposed Budget for FY 2013-2014 – Chairman Slagle called the public hearing to order at 6:05 p.m.

      No written or public comments were received.

      Chairman Slagle closed the public hearing at 6:06 p.m.

  9. PUBLIC COMMENTS/BOARD COMMENTS – Mike Davis thanked the Board for their support on the dedication to the Veterans.

  10. ITEMS FOR DISCUSSION

    1. Budget Ordinance for FY 2013-2014 – County Manager Vines read the Budget Ordinance.

      Commissioner Holtsclaw stated he wanted to commend Chuck, Mavis and Kathy for their work on the budget.  He stated he hated that we were going into fund balance and we needed to be very careful on how we spend our money.
       
      Chairman Slagle stated that the Board was able to levy the same tax rate as last year and he felt that is what the citizens expected.  He reminded the Board that they didn't know what the Affordable Health Care Act would cost Mitchell County.

      Commission Hollifield agreed with Commissioner Holtsclaw in the fact that the Board needed to be careful with their spending.

      Finance Officer Parsley stated there was a mistake in Section 9 in the tax rate.  It should say forty cents instead of forty-five. She said there was an error in Section 12 in the 911 Charges.  It should be $268,360 instead of $268,320.
       
      Commissioner Hollifield moved to approve the Budget Ordinance for FY 2013-2014 with the above referenced changes (a copy is hereby attached and becomes a part of the minutes).  Commissioner Holtsclaw seconded the motion and it carried unanimously.

    2. Budget Amendment #3 for FY 2012-2013 – Finance Officer Parsley stated this would be the last Budget Amendment for FY 2012-2013.  She said the purpose of this amendment was the final clean-up for this budget year ending 06-30-13.  The budget for FY 2012-2013 is being reduced by $516,943 for a final projected budget of $17,214,829.  It is projected to possibly use $538,375 of our current fund balance.

      Commissioner Holtsclaw moved to approve Budget Amendment #3 for FY 2012-2013 (a copy is hereby attached and becomes a part of the minutes).    Commissioner McKinney seconded the motion and it carried unanimously.

    3. Agreement for Emergency Medical Services – Chairman Slagle requested that Mitchell County be provided with a copy of the policy on employee dress and personal appearance.

      Commissioner Street moved to approve the Agreement for Emergency Medical Services (a copy is hereby attached and becomes a part of the minutes).

      Commissioner Hollifield seconded the motion and it carried 4 to 0.

      Commissioner Holtsclaw recused himself from this item.

    4. Janie Cooke Tax Appeal – This item was delayed.

    5. Cleaning Contracts – Commissioner Street moved to approve the Mop –N-Pail Cleaning Contracts (a copy is hereby attached and becomes a part of the minutes).  Commissioner Hollifield seconded the motion and it carried unanimously.

    6. Appointment to DSS Board – Commissioner Hollifield moved to appoint Danny  Burleson to the DSS Board.  Commissioner McKinney seconded the motion and it carried unanimously.

    7. Appoint of Tax Assessor – Commissioner McKinney moved to appoint Blair
      Hyder to a four year appointment as the Tax Assessor for Mitchell County.  Commissioner Street seconded the motion and it carried unanimously.

    8. Appointment to the Home Care Advisory Council for Toe River Health
      District – Commissioner Holtsclaw stated that he was willing to serve a short term on the Home Care Advisory Council, but he felt it would be very beneficial to have a nurse to serve on this committee.
       
      Commissioner Street moved to appoint Keith Holtsclaw to the Home Care Advisory Council until a replacement is found.  Commissioner Hollifield seconded the motion and it carried unanimously.

  11. CONSENT AGENDA

    1. Mitchell County JCPS 2013-2014 Funding Allocation & Certification Standards

    2. Home & Community Care Block Grant for Older Adults Budget Revision #2

    3. Mitchell County Access Road Application for Federal Assistance & ARC Form 2

    4. Releases/Refunds/Discoveries for May 2013.

      Commissioner Hollifield moved to approve the Consent Agenda (a copy of the Consent Agenda Items are hereby attached and become a part of the minutes). Commissioner McKinney seconded the motion and it carried unanimously.

  12. COUNTY MANAGER'S REPORT – County Manager Vines asked the Board if they wanted to change the July meeting from the 1st to the 8th.  The Board agreed to change the July meeting to July 8th.

  13. BOARD COMMENTS – Commissioner Street stated the budget process took many hours and he wanted to thank County Manager Vines, Kathy and Mavis for working to keep the lowest tax rate possible.

  14. ADJOURNMENT – Commissioner McKinney moved to adjourn the meeting.  Commissioner Hollifield seconded the motion and it carried unanimously.
     
    The meeting adjourned at 6:35 p.m.

MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Joe Street, Vice-Chairman

Ken Hollifield, Member

Keith Holtsclaw, Member

Rickey McKinney, Member


ATTEST:

Kathy Young, NCCCC Clerk to the Board