Subjects

Ordinance to Preserve Local Authority to Regulate Smoking in or on County Property

Yancey-Mitchell NAACP 54-AC-B

Late Certification for Disabled Veteran’s Property Tax Exclusion

Board of Equalization and Review

Approval of Commissioner Holtsclaw to Negotiate a Lease Amount for Office Space

SOG Essentials and Leadership Course

Ribbon Cutting and Open House ECU School of Medicine

Mitchell County Space Needs Assessment

Memorial Mission EMS Proposal

Smoky Mountain LME/MCO County Commissioner Advisory Council

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Mitchell County Commissioners
Minutes, Regular Session
January 5, 2015

NORTH CAROLINA

MITCHELL COUNTY

The Mitchell County Board of Commissioners met in Regular Session on January 5, 2015, at 6:00 p.m. in the Commissioner’s Conference Room, Administration Building, Bakersville, NC.  Those present for the meeting were: Bill Slagle, Chairman; Vern Grindstaff, Vice-Chairman; Ken Hollifield, Member; Keith Holtsclaw, Member; Joe Street, Member; Charles Vines, County Manager and Kathy Young, Clerk to the Board.   Also present were: Mavis Parsley, Finance Officer; and Andy Mendhenk, Reporter with the Mitchell-News Journal.

  1. CALL TO ORDER – Commissioner Slagle called the meeting to order at 6:00 p.m.

  2. INVOCATION – Commissioner Grindstaff gave the invocation.

  3. PLEDGE OF ALLEGIANCE – Commissioner Street led the Pledge of Allegiance.

  4. ETHICS AWARNESS AND CONFLICT OF INTEREST REMINDER:  
    In accordance with the State Government Ethics Act, it is the duty of every Board member to avoid both conflicts of interest and appearance of conflict. Does any board member have any known conflicts of interest or appearances of conflict with respect to any matters coming before the Board?  If so, please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved.

  5. ADDITIONS OR CHANGES TO THE AGENDA – Chairman Slagle stated the Board needed to add the appointment to the Smoky Mountain LME/MCO County Commissioner Advisory Council to the agenda as Item 10. J.

  6. ADOPTION OF AGENDA – Commissioner Hollifield moved to adopt the adjusted Agenda.  Commissioner Street seconded the motion and it carried unanimously.

  7. APPROVAL OF MINUTES – Commissioner Grindstaff moved to approve the
    Minutes for December 1, 2014. Commissioner Street seconded the motion and it carried unanimously.

  8. PUBLIC HEARINGS

    • Update to the Ordinance to Preserve Local Authority to Regulate Smoking in or on County Property – County Manager Vines stated the purpose of the update was to ensure the Ordinance included e-cigarettes.

      Chairman Slagle called the Public Hearing to order at 6:05 p.m.

      No written or public comments were received.

      Chairman Slagle closed the Public Hearing at 6:06 p.m.

  9. PUBLIC COMMENTS/BOARD COMMENTS – None.

  10. ITEMS FOR DISCUSSION

    1. Ordinance to Preserve Local Authority to Regulate Smoking in or on County Property – Commissioner Street moved to adopt the Ordinance to Preserve Local Authority to Regulate Smoking in or on County Property (a copy is hereby attached and becomes a part of the minutes).  Commissioner Hollifield seconded the motion and it carried unanimously.

    2. Yancey-Mitchell NAACP 54-AC-B – No representative from the Yancey-Mitchell NAACP 54-AC-B attended the meeting.

    3. Late Certification for Disabled Veteran’s Property Tax Exclusion – Tax Assessor Hyder reviewed the application with the Board.  Commissioner Holtsclaw moved to accept the Late Certification for Disabled Veteran’s Property Tax Exclusion for Ruth Wyatt (a copy is hereby attached and becomes a part of the minutes).  Commissioner Grindstaff seconded the motion and it carried unanimously.

    4. Board of Equalization and Review – Tax Assessor Hyder asked the Board to look at possible dates for the Board of Equalization and Review.  The Board of Equalization and Review can’t be held earlier than the first Monday in April and held not any later than the last Monday in April.  Assessor Hyder informed the Board that he felt three (3) days would be sufficient for the Board of Equalization and Review.

    5. Approval of Commissioner Holtsclaw to Negotiate a Lease Amount for Office Space - County Manager Vines informed the Board that Toe River Health District was in the process of selling or leasing its home health agency.  He stated in order to maximize the revenue from a sale or lease, it is important that the process move smoothly and quickly.  Any loss of business, during the time period from accepting a bid and closing the transaction may result in a reduction in the bid amount, thus reducing the amount bid, thus reducing the amount of time to plan for lost income.  He explained that one of the areas that could slow down the transaction is the lease of the office space.  When a buyer acquires a home health agency there is a period of months between the closing and the transfer of licenses.  During this time, the new owner must remain in the same location.  County Manager Vines stated the Toe River Health District has requested that Commissioner Holtsclaw be allowed to negotiate the lease amount for the closing.

      Commissioner Street moved to allow Commissioner Holtsclaw to negotiate the lease amount for the office space.  Commissioner Grindstaff seconded the motion and it carried unanimously.

    6. SOG Essentials and Leadership Course – Chairman Slagle stated the SOG would be holding the Essentials and Leadership Course in Asheville on February 11-12, 2015.  Commissioner Grindstaff and Chairman Slagle will be attending this course.

    7. Ribbon Cutting and Open House ECU School of Medicine – Chairman Slagle reminded the Board of the Ribbon Cutting and Open House at the ECU School of Dental Medicine for Community Service Learning Center in Spruce Pine on Friday, January 30, 2015 at 10:00 a.m.

    8. Mitchell County Space Needs Assessment – Mr. Dennie Martin from McGill & Associates presented the Board with a copy of the Public Safety Center Master Plan (a copy is hereby attached and becomes a part of the minutes).  Mr. Martin provided the Board with the results and cost estimates from a recent assessment conducted by McGill & Associates.

    1. Memorial Proposal - Susan Odom, Director of Emergency Services at Mission Hospital presented the Board with a plan to construct a 6,300 square foot EMS facility on property located on Forest Service Drive that Mitchell County owns.  She explained the reason for new facility was because the mobile home used to house on-duty personnel overnight was condemned in August 2014 due to mold.  Because of this Mission has entered into a one (1) year lease with Spruce Pine Fire Department to house their personnel.

      Ms. Duncan informed the Board that the proposed new facility would house two (2) ambulances with an extra bay for future expansion, living quarters, training area and office space.   They are estimating the project to cost around $1.1 million.  Mission would expect Mitchell County to pay $350,000 over a ten (10) year period and they would pay the remaining amount.  After a ten (10) year period Mitchell County would own the facility and could lease the space to Mission at a fair market value.

      Discussion was held concerning how the traffic from Mitchell High School would affect an ambulance’s ability to access Hwy. 226.  Chairman Slagle informed Ms. Odom that he felt it was important for Mission to bring the school board into this discussion.  He stated there were a lot of logistical issues that are involved with the high school.  From athletic events, graduation, there is a lot of congestion on Ledger School Road.   Ms. Odom stated that DOT would install a new light, controllable by EMS personnel, and would be placed at the intersection of Ledger School and Forest Service roads.  The light would halt traffic on Ledger School Road as the main light on Hwy. 226 switched, a thus allowing traffic at the main intersection to empty onto the highway.  This light would work similar to the blinking light next to Hwy. 19E and 226 intersection by Spruce Pine Fire Department. Chairman Slagle asked the Board for a consensus to take the proposal to the next step to allow for further research.  Commissioner Hollifield opposed taking the proposal to the next level.  He said that this Board raised the tax rate by thirteen cents in order to meet state mandates and he didn’t know where the County would come up with the additional money to fund this proposal.  Commissioner Hollifield asked if Mission had another option if the County decide not to fund the project.  Ms. Odom stated that is was her understanding that Mitchell County would prefer to have the EMS base located in Ledger than in the Spruce Pine area.

      She informed the Board that if the project moved forward their plans were to have the facility built by the end of the year. Commissioner Holtsclaw stated there had been a study done on combining Mitchell and Yancey County’s EMS.He asked if that had been discussed.

    2. Smoky Mountain LME/MCO County Commissioner Advisory Council – Commissioner Street moved to appoint Commissioner Grindstaff to the Smoky Mountain LME/MCO County Commissioner Advisory Council.  Commissioner Holtsclaw seconded the motion and it carried unanimously.
       
  11. CONSENT AGENDA

    • Voting Delegate Designation Form for  Legislative Goals Conference
    • Southern Software 2015-2016 Annual Support Agreement
    • Releases/Refunds/Discoveries for December
    • Vehicle Releases/Refunds for December

    Commissioner Streetmoved to approve the Consent Agenda (a copy of the Consent Agenda Items are hereby attached and become a part of the minutes).  Commissioner Holtsclaw seconded the motion and it carried unanimously.

  12. COUNTY MANAGER’S REPORT – County Manager Vines reminded the Board of Misty Sparks upcoming surgery in February. He informed the Board that NC DOT had approved Mitchell County’s Scenic Byway.

  13. BOARD COMMENTS – Chairman Slagle told the Board if Mitchell County wanted to maintain the NC DMV Office, the County would be looking at locating a facility to house the office and funding the operational costs of the office.

  14. ADJOURNMENT– Commissioner Hollifield moved to adjourn the meeting.

    Commissioner Grindstaff seconded the motion and it carried unanimously.

    The meeting adjourned at 7:40 p.m.
MITCHELL COUNTY BOARD OF COMMISSIONERS

Bill Slagle, Chairman

Vern Griondstaff, Vice-Chairman

Ken Hollifield, Member

Keith Holtsclaw, Member

Joe Street, Member


ATTEST:

Kathy Young, NCCCC Clerk to the Board